Conference Planning Guide
Breakout rooms should fit 30-50% of attendees each. Always have 1 main ballroom plus breakout rooms. Each room needs its own AV setup (projector, screen, microphone). Order 10% extra badges and materials for walk-ins and mistakes.
Per-Attendee Checklist
- Name badge with lanyard
- Printed program or digital app access
- Welcome packet or tote bag
- Notepad and pen (if provided)
- WiFi access credentials